Seatbee — AI-Powered Seating Charts for Weddings & Events
Seatbee is a free AI-powered seating chart tool for weddings and events. Upload your guest list via CSV or Excel, set seating rules (who sits together, who to keep apart, VIP placements, dietary groups), and let AI arrange everyone in seconds. Drag-and-drop tables, custom floor plans, printable PDF exports, and venue discovery — all in one app.
How It Works
- Upload your guest list from a CSV, Excel file, or add guests manually.
- Set your seating rules — who must sit together, who to keep apart, VIP placements, and dietary requirements.
- Let AI arrange everyone in seconds, or drag-and-drop to fine-tune.
- Export print-ready PDFs of your seating chart, table cards, and place cards.
Features
- AI-powered auto-seating that balances all constraints simultaneously
- Drag-and-drop table arrangement with custom floor plans
- Upload your own venue floor plan or draw your room shape
- Print-ready PDFs: full seating chart, table cards, place cards, guest lists
- Canva-ready templates for beautifully designed exports
- Support for up to 1,000 guests with multiple arrangement variants
- Venue discovery with crowd-sourced floor plans and reviews
- Free tier: 1 event, up to 100 guests, no credit card required
Free Wedding Planning Tools
- Table Count Calculator — Calculate how many tables you need for your guest count
- Venue Capacity Checker — Estimate how many guests fit in your venue
- Wedding Cost Per Guest — Itemised budget calculator with per-person breakdown
- Table Rental Estimator — Rental prices for tables, chairs, linens by region
- RSVP & Planning Timeline — Personalised backwards timeline from your event date
- Venue Visit Checklist — Every question to ask during a venue walkthrough
- Seating Chart Template — Free printable blank seating chart
- Table Name Generator — Themed table name ideas
- Wedding Planning Style Quiz — Discover your planning profile
- Alphabetical Seating Display — A–Z escort card display creator
- Day-of Coordinator Sheet — Printable coordinator reference
- Dietary Summary — Summarise dietary requirements by table
Pricing
Seatbee is free to start. The free tier includes one event with up to 100 guests, drag-and-drop seating, and PDF exports. For AI auto-seating, larger events, or multiple arrangement variants, one-time Event Passes are available from $12.99. No subscription required.
Frequently Asked Questions
Is Seatbee free to use?
Yes! Seatbee offers a generous free tier that includes one event with up to 100 guests, drag-and-drop seating, and PDF exports. For one-click auto-seating, larger events, or multiple arrangements, we offer affordable one-time Event Passes.
How does the AI seating work?
Our AI considers all your rules — who must sit together, who to keep apart, VIP placements, dietary groups, language preferences, and more. It then optimizes the entire arrangement in seconds, balancing every constraint simultaneously.
Can I upload my own floor plan?
Absolutely. Upload a photo of any floor plan and use our tracing tool to outline the room shape, then scale it to its true dimensions. You can also draw your room shape manually or choose from venue templates.
What file formats can I export?
You can export print-ready PDFs of your full seating chart, individual table cards, place cards for each guest, and guest lists sorted by table. You can also export Canva-ready templates for beautifully designed place cards and table cards.
How do I import my guest list?
You can import guests via CSV or Excel file, paste a list directly, or add guests manually. Seatbee automatically detects names, meal choices, and other details from your spreadsheet columns.
Is my data secure?
Your data is stored securely with Supabase (built on PostgreSQL) with row-level security. We never share your guest information with third parties. You can delete your data at any time.
Can venue owners list their space for free?
Yes — venue owners can claim and manage their listing at no cost. Upload floor plans, add photos, and get discovered by couples planning events. Premium promoted placements are also available.
Do I need my floor plan and guest list ready before I start?
Not at all! You can start with a preset room shape and resize it to your needs — no floor plan required. Add guests whenever you like, even one at a time as RSVPs come in. Everything updates live, so you can keep refining your seating right up to the big day.
Do I need to create an account?
You can explore venues without an account, but you'll need a free account to create seating plans, save your work, and use premium features. Sign up takes 10 seconds with Google or email.